Kindly plan for enough time or money as it’s a larger country with so many different places and diverse activities to take part in that took more time than you would thought to explore. You might fall in love with the people, the geography, and the culture.
A trip to Indonesia will require different budgeting levels depending on where you go and the activities you wish to take part in. There are myriad activities to take part in; from scuba diving to jungle treks to batik and woodcarving courses. The amount and nature of your activities should drive your budget making decisions as these will be the most expensive parts of your visit to Indonesia. A little time spent planning the things you want to see and where they are will go a long way to keeping you on track and on budget.
Citizens of 64 countries arriving in Indonesia at anyone of 20 international airports or 23 seaports may apply for a Visa on Arrival (VOA) from the Indonesian Government. The cost of the VOA is $25USD – payable in US dollars cash or Indonesian rupiah cash (no credit cards accepted) – and is valid for 30 days. It is possible to extend your VOA one time for an additional 30 days at any one of the country’s immigration offices located in most major cities. Note that some offices take longer than others to process and you should apply for the extension with a least a week left on your current VOA. If you’re planning to stay longer, multiple entry tourist visas may be obtained outside of Indonesia and are valid for one year, however you can’t stay longer than 60 (sixty) days in Indonesia at any point so you must leave and return. The fee for a multiple entry visa is $100USD.
Indonesia’s currency is the rupiah and it’s roughly trading at about 13,000 to the USD. Coins exist but are not frequently used as many vendors will simply round to the nearest banknote, often in your favor, but occasionally not. Banknotes start at 1000 rupiah and go up from there: Rp (Rupiah)2000 , Rp5000, Rp10000, Rp20,000, Rp50,000 (five and half dollars) and Rp100,000.
Most cities have myriad ATMa and banks. Indonesia has four state owned banks, BNI, BRI, BTN, and Bank Mandiri. Most ATMs operate as kiosks or outside bank branches and therefore are available 24 hours. Many ATMs will have a sticker on the front denoting the denomination in which cash is provided, either 50,000 or 100,000 notes. While it means more bills, try and stick to the 50,000 notes as it will save you headaches in the future.
Credit cards are possible to use in most major cities and tourist areas, but are rarely accepted in rural areas or with budget accommodation operators. Wherever you are except for the most high-end establishments where no surcharge is on any transaction, expect to be charged a 2-3.5% premium to use your card at smaller establishments.
Professionals, trade and business visitors only. Minors and members of the general public will not be admitted. The organiser reserves the right to refuse admission or to remove any person without giving a reason. This also applies to build-up and dismantling periods.
The minimum working age in Indonesia is 18 years. Anybody under the age of 18 years will be refused admission into the exhibition halls at any time, from build-up to dismantling periods.
Exhibitors are asked not to place stickers, signs or posters anywhere in the halls other than within their own stand and on paid advertising poster sites and billboards. Likewise, exhibitor’s representatives may not distribute promotional literatures, invitations etc along the aisles or near the entrances/exits of the exhibition halls, organiser’s facilities or any other areas which, in the opinion of the organiser, is deemed inappropriate and causes inconvenience to visitors and other exhibitors.
The organiser appreciates that demonstrations and presentations form an integral part of exhibitions. Exhibitors, however, should exercise discretion to other exhibitors when carrying out demonstrations and presentations.
The operation of any sound device or image projector must not interfere with, or be an annoyance to neighbouring stands. Sound levels recorded at adjacent or opposite stands should not exceed 70dB from source for all announcements, speech, music and sound effects.
The organiser may also require such demonstrations or presentations to be carried out in accordance to a timetable as laid down after consultations with the exhibitors involved.
Exhibitors planning to stage demonstrations or presentations must provide a reasonable space for the audience within the confines of the stand.
The organiser reserve the right to determine the acceptable sound level and the extent of noise emission permissible from demonstrations of working exhibits, announcements, speech, music and sound effects. The organiser reserve the right to close exhibition stands or disconnect any equipment considered too disruptive for a professional trade environment.
Supply Voltage: Single Phase, 220 volts, 50 cycles.
Three Phase, 380 volts, 50 cycles
Due to occasional power fluctuations sensitive equipment should be installed with a voltage regulator.
The following rules must be complied with:
a) Starting arrangement of motors: All motors must have independent automatic protection against excessive current using one of the following starters:
i) Up to 5 HP: Direct-on-line
ii) 5 to 25 HP: Star-Delta
iii) Above 25 HP: Auto Transformer
b) All electrical installation work from source of supply at the exhibition must be carried out solely by the organiser’s official contractor.
c) Exhibitors requiring different voltages, stabilizers, frequency or special connections to equipment should arrange for their own transformers, converters, boosters etc and keep the organiser informed.
d) All electrical equipment and connection downstream from organiser’s supply should be tested by the exhibitor’s (exhibitor’s appointed contractor’s) electrical engineers/technicians prior to turning on the electrical supply.
The floor loadings stipulated by the venue owners must not be exceeded. The organiser’s delivery schedule for heavy and large exhibits must be strictly adhered to. For details on hall flooring and floor loadings at the venue/hall concern, please approach the organiser and/or refer to the exhibition website on hall specification and/or general information section of the exhibition order book for information.
a) Moving machinery must be fitted with safety devices when the machines are in operation. These safety devices may be removed only when the machines are not in operation and disconnected from the source of power.
No motors, engines, contrivances or power-driven machinery may be used without adequate protection against risk of fire.
c) Working machines must be placed within 0.5m of the aisle. We strongly recommend the use of safety guards.
d) All pressure vessels or equipment under pressure must conform to the safety
standards & regulations. Prior approval must be sought from the organiser before operating such equipment.
e) Any fumes or exhaust deemed by the organiser to be excessive must be extracted or ducted away from other exhibitors and visitors.
No naked flame/lights and lamps or temporary gas or electrical fittings may be used in the exhibition building without prior permission from the organiser. Use of spray paint equipment within the halls is forbidden.
All stands must be carpeted or laid with some form of flooring as clear demarcation of contracted space. Except for `island’ booths (4 side open), a backwall must be installed for every stand. Stands with immediate neighbour(s) should also be provided with the necessary sidewall(s). No exhibitor or their stand contractor may use any wall belonging to any other stand(s).
Exhibitors may not place any display materials or exhibit, nor extend their stand structures and fittings, beyond their contracted boundary. Bridging of stand structures across aisle is not permitted.
The exhibitor may be charged for area exceeded, and the organiser reserves the rights to remove the infringing material(s). Likewise, any projection of programmable moving lights are restricted within the perimeter of their stand. The prevailing rate for space rental on per square metre basis will be charged to exhibitors who fail to comply on the above.
Signs and other advertising material may only face the open sides of your stand as shown on your allocation plan. No signs or advertising are permitted on the back of stands which face other exhibitors. Back of stands must be clean and properly decorated..
The permitted stand height is not more than 4.5m high. Any design for a structure exceeding
2.5m in height must be submitted for approval at least 10 weeks prior to the exhibition and will be considered on a case by case basis. For details on maximum heights of stand structures
at the venue/hall concern, please approach the organiser and/or refer to the order forms
important notes section, point 9 – standing building guidelines in the exhibition order book for information. If approved, this structure will be restricted to a distance of 1 metre away from the
dividing walls of the adjoining stands. This restriction also applies to overhead structure
suspended from the existing hall ceiling.
All stands in the exhibition, irrespective of height, must have at least half of any frontage facing an aisle left open or fitted with transparent (clear see-through) material. This area must be left visibly free of obstruction.
Rigging using the existing hall ceiling structure is only allowed for banners, curtain drapes, lighting trusses and any decorative items subject to approved designated location(s) and approval from the venue and the organiser. Due to safety concerns, rigging of booth structure is strictly not allowed as all booth constructors must ensure that the booths they build are structurally safe.
Double storey stands are applicable for contracted ground area of 60 square metres and above (to be considered on a case-by-case basis). The upper storey may not exceed a total of 6m in height and occupy no more than 50% of the ground floor area. The upper storey space will be charged at 50% of the ‘space only’ price.
The design, construction and dismantling of double storey stands are to comply with the guidelines, rules and regulations laid down by the organiser.
Detailed plans must be submitted to the organiser in advance for approval.
No person under any circumstances may use the exhibition hall, ceiling, pipes, fixtures, floors or walls in any way. Drilling, cutting, nailing, wiring or fixing of any stand structure(s) and/or exhibits to any existing structures is strictly prohibited. They are also not to use any products and/or materials that may leave marks or cause damage to the flooring, walls or wall coverage. The above also applies to organiser’s package booth structures and walls. Any such damage to stand service structures will be invoiced to the exhibitor.
a) The organiser has appointed official contractors for various services so as to ensure a more efficient and regulated build-up and dismantling. Please refer to the list of official contractors specified in the exhibition order book.
b) The services of the official contractors are for the convenience of exhibitors, and the organiser will accept no liability in respect of any contract between exhibitors and such contractors for the negligence or default of any such persons, their servants and agents.
c) Where mechanical handling within the exhibition hall is required, only the official freight forwarders may be appointed.
In adherence to safety requirements, only the organiser’s official contractor may carry out
electrical and pipe installations.
Exhibitors may appoint their own contractor for stand design and construction subject to them being approved by the organiser, and all approved contractors must lodge a deposit of USD 500 or IDR 5,000,000 per stand. This serves as a performance bond as well as a damage deposit. This deposit will be refunded after deduction for services and damage if any.
Cutting of timber or other preparation creating excessive dirt or rubbish is strictly prohibited inside the halls.
Exhibitors and their appointed stand contractors are responsible for the dismantling and removal of their stands/stand materials by the deadline specified on the build-up and dismantling schedule in the exhibition order book.
Exhibitors are responsible and liable for their appointed contractor’s observance of all rules and regulations.
Direct arrangements should be made with an appointed official freight forwarder. Otherwise, exhibitors must arrange for their cartons and cases to be transported back to their own premises. Exhibitors are not to store such items within the exhibition area.
The organiser reserves the right to remove/dispose of any carton, cases and/or packing materials left in the exhibition halls. Any cost incurred will be borne by the exhibitor.
During the show days, the organiser will be responsible for the general cleaning of stand carpets (excluding `space only’ exhibitors) and aisles daily. Exhibitors are responsible for cleaning their own exhibits and furniture.
During the build-up and dismantling periods, exhibitors and/or appointed contractors are responsible for the removal of stand construction debris and rubbish on a daily basis. All aisles must be left clear.
a) General security will be provided by the organiser round the clock. Exhibitors and their staff will not be allowed in the exhibition hall outside the official hall opening hours.
b) Security guards will patrol the exhibition hall in general, but their duties will not include specific attention to individual stands.
c) For security and safety reasons, exhibit movement in or out of the halls during the show hours is not permitted.
d) All personnel in the exhibition halls must wear their show identification badges.
Orders must be accompanied with full remittance to respective parties as specified in the order forms.
Remittance must be made reference to: Name of exhibition, exhibiting company and stand number.
Exhibitors must report any discrepancies immediately to the respective appointed contractor(s) and the organiser, failing which, invoices are deemed to be accurate. Please note that the respective appointed contractor(s) and organiser will NOT be able to rectify any discrepancy on invoiced item(s), if they are reported after the last day of the exhibition.
i.) Visitors are required to possess passports valid for 6 months beyond travel dates.
ii.) Exhibitors are recommended to possess a valid business visa which can be applied for at an Indonesian Embassy or through a Consular Representative.
iii) The organisers do not accept any responsibility for obtaining visas for exhibitors to travel to Indonesia.
iv) It is a clear condition of the Contract to Exhibit that exhibitors are responsible for obtaining their own visas in good time in advance of the show. Any exhibitor who cancels exhibition space due to failure to obtain visas shall be liable to pay cancellation charges as outlined in item 3 of the Exhibiting Terms and Conditions.
b) Health Regulation
There are currently no official health certificates required for Indonesia but any exhibitors intending to travel widely in Indonesia may wish to check with their health advisor.
Rental of stand space in the outside exhibit area is available only to companies displaying items which are designed for use in the open air. All applications for outside stand space must be submitted to the organisers with a full schedule of proposed exhibits. The organisers decision on the suitability of exhibits for the outside area is final.
In accordance to the Governor Regulation No. 27 and No. 172, Year 2014 on advertising tax, exhibition booth visuals as well as exhibition promotional materials in various forms can be subjected to advertising tax. It is important that exhibitors clarify with their stand contractors and/or the organiser on any advertising tax that may be applicable in relations to promotions on the booth and at the exhibition. Exhibitors will be responsible for any advertising tax imposed by the tax officials on their booth and promotional materials.
Where applicable, the above rules and regulations are additional to rules and regulations stipulated by the regulatory authorities. All exhibitors and their contractors must abide by the code of practices set by the relevant regulatory authorities.
Established in 1987, Debindo shares the high spirit for quality services which has evolved into a pioneering business in exhibition and convention. Over the years, Debindo has developed and managed an extensive network nationwide with 5 (five) branch offices and regional representative offices.
Jl. KH. Abdullah Syafei No.9, Jakarta 12840-Indonesia
(62-21) - 8309716, 8313073, 8293677-79